EU AI Act: six practical resources for Irish organisations

If your team uses AI, a useful starting point is to write down what it uses, why it uses it and who is responsible for reviewing the results.

AI Ireland’s updated EU AI Act resource hub brings practical working templates, a readiness review and links to official sources together in one place. It is designed to help you organise the questions and follow-up work around your organisation’s AI use.

You can start with the route that best reflects your work: using AI, developing or branding AI, buying or supplying AI, or leading a team or SME. An organisation may need to explore more than one route.

Six templates to help organise the work

The hub includes six free, editable CSV templates. Open them in Excel, Google Sheets or another spreadsheet application and adapt them to your organisation.

1. AI system inventory

Start with a shared view of the tools and systems in use. Record their purposes, the people affected and the person responsible for each use case. This gives your team somewhere to capture what it knows and what still needs checking.

2. Supplier due-diligence questions

Use this template to structure a conversation with an AI supplier. Ask about product limitations, supporting evidence, changes and support arrangements. Record unanswered questions so they can be followed up before a decision is made.

3. AI literacy activity record

Keep a record of practical learning: who took part, which systems were covered and what follow-up is needed. For example, a team could practise checking an inaccurate answer or deciding when to escalate an uncertain output.

4. Human oversight checklist

Make responsibilities clearer before something goes wrong. Consider who reviews outputs, who can challenge a result and who can stop use of a system. Use the checklist to turn those discussions into an agreed working process.

5. AI incident and concern log

Give concerns a place to be recorded and followed through. Capture the issue, immediate response, escalation and next action. Keep sensitive evidence in an approved location rather than copying it into a general log.

6. AI use-case decision log

Record why a use case was approved, restricted or paused. Include unresolved questions and the changes that should trigger another review. This helps colleagues understand the reasoning behind a decision later.

Turn uncertainty into a follow-up list

The hub also includes a ten-question readiness review. It helps you identify areas that need attention, from understanding your AI use to clarifying responsibilities and recording decisions.

“Unsure” is a useful answer. It can identify a question to assign to a colleague, supplier or adviser. The review creates a follow-up list; it does not classify a system or verify compliance. Answers are processed on the page and are not submitted or saved by the tool.

Start with one real use case

Choose one AI tool your team already uses. Add it to the inventory, identify an owner and work through the questions together. Use the other templates where they help, then agree the next action and a review date.

The hub’s resource library also links to official EU sources and Irish contacts. Use those sources when checking the rules, dates and responsibilities relevant to a particular system.

These templates are AI Ireland working aids, not prescribed legal forms or a certificate of compliance. Replace or remove example rows, minimise personal data and store completed records in your own approved systems.

Explore the free EU AI Act resources